MijnVereniging.Online Privacy Policy

MijnVereniging.Online (the "Service") is provided by Ronny Coolen, a sole proprietor registered in Belgium. This Privacy Policy explains how we collect, use, and protect personal data in line with the EU General Data Protection Regulation (GDPR) and applicable Belgian law.

Data We Collect

• Account information: email address and password provided during registration.
• Profile and contact details: name, postal address, phone number, mobile number, and birth date.
• Association data you choose to upload and manage through the Service.

We do not intentionally collect payment information and we do not sell or share personal data with third parties for advertising purposes.

Purposes and Legal Bases

We process personal data to:

• Provide and maintain core Service features;
• Authenticate users and secure accounts;
• Communicate about Service updates, security notices, and support requests;
• Ensure system integrity and comply with legal obligations.

Processing is based on the necessity to perform our contract with you, our legitimate interests in maintaining a secure Service, and, where relevant, your consent.

Data Storage and Processors

All personal data is stored on Google Cloud servers located in the Belgium region. Google Cloud acts as our data processor under contractual terms that ensure appropriate confidentiality and security safeguards. We do not transfer personal data to other third parties unless required by law or governmental request.

Retention

We retain personal data while your account remains active. After account deletion, we keep necessary records for up to 12 months to resolve outstanding matters or comply with legal obligations, unless longer retention is mandated by applicable law.

Security

We implement technical and organizational measures, including encrypted storage, secure transmission, and restricted administrative access. You are responsible for keeping your password confidential and promptly informing us of any suspected unauthorized use.

Children's Privacy

The Service may be used by individuals under 18 years of age with the consent of a parent or legal guardian when required. Guardians may request access, correction, or deletion of a minor's personal data through the contact details below.

Your Rights

You have the right to request access, correction, deletion, restriction, or portability of your personal data, and to object to processing. Submit requests by emailing info@mijnvereniging.online. You may also lodge a complaint with the Belgian Data Protection Authority.

Changes to This Policy

We may update this Privacy Policy from time to time. We will provide notice through the Service or via email before changes take effect. Your continued use of the Service after the effective date indicates acceptance of the updated policy.

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